Accounting, Accounting Assistant, Full Time

Summary

This full-time, non-exempt position reports directly to the Controller and is integral to the success of our Accounting department. You will be involved in a variety of accounting duties, helping to keep our financial operations running smoothly and effectively.

 Key Responsibilities

• Reconciles daily Admissions, Membership and Museum Store sales receipts
• Prepares all approved Check Requests with back-up for the Senior Accountant to process for payment - Accounts Payable (A/P)
• Reviews business expense reports and back-up
• Carries out all banking activities including deposits, cashing of checks for petty cash replenishment, foreign currency exchange, and setting up wires for domestic and international payments using the organization’s online banking system
• Distributes communiqués to all departments regarding budget changes, new policies, expenditure approvals, and internal control procedures
• Submits invoices for payment in PO system
• Processes all outgoing mail including domestic and international packages using postage meter machine
• Responsible for Accounting department filing and archiving
• Places orders for office and kitchen supplies for the entire organization
• Distributes incoming mail and coordinates transfer of mail between offices
• Assists with Board meeting preparations
• Assists with special projects, as needed

Qualifications

The ideal candidate will be able to maintain a high degree of discretion, exercise sound judgment, and demonstrate excellent computer skills. This position must be able to communicate professionally and effectively with staff from all organizational levels. 

A college degree is preferred; prior office work experience is acceptable.

A valid California driver’s license and personal automobile insurance are required. 

Physical Requirements

This position is in an indoor office setting, with frequent use of office equipment including computer, keyboard, and mouse. May involve long periods of sitting and standing. Must be able to bend, twist, reach, and lift up to 30 pounds.

Schedule

This is a full-time, non-exempt position scheduled to work on-site Monday-Friday from 9:00 am to 5:30 pm.

Compensation

Salary is competitive and commensurate with experience, and includes excellent benefits, including medical, dental, vision and life insurance and a generous pension program.

Equal Employment Opportunity Statement

The Norton Simon Entities* provide equal employment opportunity for all applicants and employees. The Norton Simon Entities do not unlawfully discriminate or tolerate harassment on the basis of race, color, religion, creed, national origin, ancestry, physical disability, mental disability, reproductive health decisionmaking, medical condition, genetic information, marital status, sex, gender (including pregnancy, childbirth, breastfeeding or related medical conditions), gender identity, gender expression, age (forty years of age and over), sexual orientation, military and veteran status, or any other basis protected by federal, state or local law or ordinance or regulation. The Norton Simon Entities make reasonable accommodations for disabled applicants and employees and for religious observances and practices. This policy applies to all areas of employment including, but not limited to, recruitment, hiring, termination, training, promotion, compensation, benefits, transfer, and social and recreational programs.

The Norton Simon Entities are committed to fostering, cultivating and preserving a culture of diversity and inclusion in its workforce.

*The Norton Simon Entities are composed of the following: Norton Simon Museum of Art at Pasadena and the Norton Simon Art Foundation. Employment may be with either, or both, of these entities.